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Effective coordination is essential for many businesses with multiple departments and offices, located in different cities or countries. Complex corporate structures inevitably create problems of mismanaged joint operations which require solutions that increase level of cooperation and integration.
To remedy such issues, Multiple Divisions module is designed to launch separate portals for different company branches or departments.
Note: The number of division portals is unlimited.
This module allows for each branch, department or an office to have its own custom-designed portal to host information, specifically related to this subdivision. Additionally, the main data of each division portal (or just a site) will be shared with the main portal. Employees can visit and communicate with the main portal, their own subdivision portal, and if the access is granted to them – other subdivision portals. As a result, strong coordination is established between the main portal and subdivision portals.
Note: All division portals are hosted on the same server.
Multiple Divisions module can be accessed only in the Bitrix24 On-Premise Enterprise edition.
If you have a lower edition of Bitrix24 On-Premise, you may use 30-day trial for Enterprise edition to test Multiple Divisions module.
Multiple Divisions module can also be enabled after you have upgraded to Bitrix24 Enterprise from any other editions.
Tools Access and Availability
As noted, data and communication tools are shared between main and subdivision portals. These functions are divided into general and individual functions.
- Personal calendar, Tasks, Files, Photographs and Internal messages ;
- All Employee sections in the main menu;
- Blogs, Forums and the Activity Stream;
- All Company sections in the main menu;
- All services;
- All workgroups.
- All Communication sections: Shared photos, Forum, Blog, Classifieds.
General tools are accessible for everyone, but you can restrict the access to some of them.
Individual data and tools, however, are available only to the individual subdivision portals, and sometimes can be accessed only by the main portal administrators.
with access to the internal CMS tool can configure access permissions
via Bitrix24 server settings or via tools inside Bitrix24 portal for each respective section. For example, to manage the access levels, portal administrator can go to Settings > Users > Access Levels.
As a rule, main data bulk as well as the data backup are stored in one location on the main server. There is no need to buy Bitrix24 Enterprise Edition for all subdivisions of your company. For example, if your offices are located in two different countries – Bitrix24 Multiple Divisions Edition has to be purchased and deployed on a server in one selected country, only for your head office that hosts the main portal.
When separate portal (site) is created for a company department, its files are located in site’s root folder or subfolders. Multiple Divisions feature is based on the principles of Multiple Site in One Domain. Specifically, separation of sites by sub-catalogues is used to avoid the overlap in file structure.
How to Enable Multiple Divisions Module
Multiple Division is enabled via portal’s Configuration Wizard that will ask you to go through several steps to complete the creation of a subdivision portal Start Configuration Wizard:
Multiple Divisions option can be selected on the 8th step:
After Configuration Wizard is successfully configured, new Add Division button will appear on the site’s panel. Now, you can add a new subdivision portal.
Subdivision Portal Creation
To create company subdivision, use Add Division button.
Effectively, it launches the same Configuration Wizard, with the exception, that on the step No.9, it is necessary to indicate the department for which the portal is being created:
After the Configuration Wizard is successfully configured, subdivision portal will open.
You can switch between portals via:
- Go to Division command and My Company button
- or via menu:
Department demo data can also be deleted, by using Cleanup Wizard.
Subdivision Portal Employees
User Groups govern the employee membership at the subdivision portal. When the portal is created, separate user groups are created for it automatically.
When you select a department in Configuration Wizard, the employees of selected department will be automatically attributed to the corresponding user group.
Note: For an employee to have access to both the main portal and a subdivision portal, this user should be a member of both Employees groups.
If new users are added to the company subdivision portal after it was created, it is necessary to manually indicate the following for them:
- attribution to groups in the Groups tab at the user edit page
- and to indicate the department in the User tab at the user edit page:
Please find more details on the user management in the User management