Views: 5008 (Data available since 06.02.2017)
Last Modified: 26.11.2013
Creating a Folder
In order to create a folder, open the Documents page (Documents > Common Documents). Click Create Folder on the context toolbar:
This will open a folder creation form:
Type the desired folder name and click Save. After the page reloads, the new folder will show in the file list:
Deleting a Folder
You can delete an unneeded folder by clicking on the actions button in the row containing the folder to be deleted, and selecting Delete in the menu:
The system will ask that you confirm the deletion, and delete the folder upon positive answer.
Before you upload the documents, open the destination folder, and click Upload on the context toolbar:
An upload form will open. Here, you can choose one of the three view modes:
- Standard – uploads individual files from different folders (by clicking Add Files) or all files from a selected folder (by clicking Add Folder);
- Classic – uploads files from a selected folder;
- Simple - uploads individual files.
Choose the mode that fits you best and add the files to be uploaded.
If you want to unconditionally update existing files, check the box Overwrite existing files. Otherwise, the system will notify you that a file (or files) already exists in the destination folder.
Select the status for new files and click Upload. The upload window will appear showing the upload progress:
After the files has been uploaded, the updated files page will show:
To view a document, click the action button of a required file and select View in the menu:
The file properties page will open:
Alternatively, you can use the eye icon shortcut:
In order to edit a document or modify its properties, click the actions button in a row showing the document and select Edit:
A new form will open in which you can alter the document properties:
You can edit the file properties here. The following operations are available:
- the General Parameters group:
- change the file Name;
- specify the file Tags that will be used for search;
- you can Replace File by selecting a new one;
- activate or deactivate the file;
- provide the Description.
- the Workflow Parameters group:
- change the file Status;
- add a file Comment.
File History (Change Log)
To view the document change log, click the actions button in a row showing the document and select History.
A file change log form will open:
You can receive all new comments on the library documents. Just click Subscribe on the context toolbar:
To cancel your subscription, click Unsubscribe:
Click Actions in a row showing the document to be deleted. Select Delete in the action menu:
The system will ask that you confirm the deletion and only then delete the document.
Editing Documents Using Microsoft Office
If you want to edit documents in Microsoft Office, you should have it installed on your machine. This feature requires Microsoft Office 2003 or higher.
Important! Editing can be done only via Internet Explorer and Mozilla Firefox. Other browsers will not enable the Edit in MS Office menu point in the document library or the similar button in the document detail page. So when using a browser other than IE or Firefox, you will need to download the file.
For Microsoft Word, Microsoft Excel, Microsoft PowerPoint documents, just click the document name. Click Edit in MS Office menu point in the document library:
- Internet Explorer:
Click OK in the warning window:
- Mozilla Firefox:
To edit documents in Firefox, there is an extension that needs to be installed.
When you first want to open a document in MS Office, you will need to click the Install extension option:
Enter the user’s login and password to the intranet to obtain access to the document:
The MS Office application needed will automatically launch.
Edit the document. Save and close the application. The changes will be saved in the document library and the previous version will appear in the Change History section.
While the document is open and being editing, it will be block from editing by other users. The user editing the document will be displayed in the document library:
After saving the changes, the document is automatically unblocked.