System administration

The use of workflow to organise the stepwise processing of pages can be illustrated with the following example.

For example, you may want to allow some users to create and save documents in the Ready for publishing status only, while other users will be able to check and send the documents (if they are not ready) for revision (i.e. by assigning the Draft status to them), or publish the documents on the site (i.e. Published).

To entitle user to work with the site pages in the workflow mode you have to do the following.

• In the Workflow module:
  1. assign the Edit documents in workflow permission for the Workflow module to a group to which a user belongs;

     

  2. configure permissions of the user group for document statuses.

     

• Assign the To accessible folders only permission for the Site Explorer module to a group to which a user refers.

  

• Assign the Workflow permission for the required files and folders to this group in the Site Explorer module.