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Last Modified: 15.11.2013
Employees provide information for the working time report (time tracker) using the Working Day tool which can be shown by clicking on the Working Day bar. In fact, that is all an employee can do about their working hours: he or she clocks in and out.
The tool is available to and has the same controls for all employees and supervisors.
Clocking In and Out
The first thing an employee has to do when starting his or her working day is start the clock. Of course, in this discussion it implies that he or she clocks in by expanding the Working Day tool and clicking Clock In – the big green button. By doing so, an employee starts the clock using the default time parameters set by the administrator. If you need to change the time of commencement of your workday, click Change clock-in time and set the required time.
Analogously, to end the working day, click Clock Out (or Change clock-out time to use non-standard working hours):
If an employee has failed or not had a chance to end the working day for some reason, he or she cannot clock in until the current the working day is in effect. In this case, just clock out before clocking in:
When using the links Change clock-out time or Change clock-in time, or closing the previous working day, the reason for time change must be specified – one cannot clock out otherwise:
Whenever an employee needs to make a break (having a launch, visiting a physician etc.), the working day has to be paused by clicking the Break. As soon as you come back, click Continue to resume clocking.
Planning Your Daily Activities
Though not entirely obvious to a first time user, you will use tasks to plan your working day. The simplest way to add a task is type the task name and click the button (denoted as “Method 1”), or click the link select from list to pick one of the predefined tasks (“Method 2”):
When using the method 1, a quick task is created which does not possess timeframe, priority or any other parameters pertaining to a common task. A quick task is a private object and cannot be attached to a workgroup.
When using the method 2 (by clicking the link select from list), you will pick a task from the user task list:
Use the Search option to find a required task. The Recent Tasks option shows the tasks you have created or used lately.
The tasks you have created or added from the list will appear in the Daily Plan:
- The icon is shown for the tasks that are currently being performed.
- The icon removes the task from the daily plan; it becomes visible when you hover the mouse pointer over the task title.
- Clicking the task title shows the task window.
Under the daily tasks list are the employee’s personal events that are going to happen on that day. The event management techniques are similar to those of the personal tasks. However, the events may appear in the event list in an unattended fashion.
You can create events right in the Working Day popup window: just enter the event name, specify the time period and click . If your event is going to take place somewhere else, check the Out of office box to reflect the event in the Absence Chart.
Click the event title to view the event information:
If you click the event title here, in the event info box, your personal calendar will open.
You can keep record of your working achievements by writing down the accomplishments on the Daily Summary tab at the end of the workday.
The reports you create are available at the Worktime Summary page.