In this topic
The Documents form (Content -> Workflow -> Documents) shows documents in the workflow. A
document is a copy
of a static page being edited in the workflow mode. When the document obtains
status #1 (ready for publication), all the changes are transferred from the
document into the file (a static page being edited).
Filter
This form is used to find documents matching the specified criteria.
| Field | Description |
| Document ID |
The ID of the required document. |
| Document access indicator |
Specifies to find a document by its editing status.
green – document is ready for editing;
yellow – document is temporarily locked by you. Note that no one but you can edit it.
Maximum time interval of document locking can be defined in the module settings.
red – document is being currently edited by another user.
|
| Modified |
The date the document was last modified. |
| Modified by |
A user who was the last to edit the document. |
| Site |
The site displaying the document being edited in the module. |
| Filename |
Specifies to find a document by its filename. |
| Title |
Specifies to find a document by its title. |
| Content |
Arbitrary text included in the document. |
| Status |
The document status. |
To filter documents by the specified search criteria, click Set filter. To have all documents displayed, click Cancel.
| Button |
Description |
| Add |
Opens a form in which you can create a new document in the workflow mode. |
| Excel |
Exports data from the table to the MS Excel format. |
| Column |
Description |
| Checkbox column |
Selects documents to which the desired actions are to be applied. |
Action menu
 |
Actions on the document:
- Modify - edits the document in the workflow mode;
- Preview - opens a copy of the document for viewing;
- History - views the document modification history;
- Delete - removes information about the document from the workflow database.
|
| Ind. |
Indicates the document editing status.
 –
Document is ready for editing;
 –
Document is temporarily locked by you. Note that no one but you can edit it.
Maximum time interval of document locking can be defined in the module settings.
– Document is being currently edited by another user.
|
| Modified |
The date the document was last modified. |
| Modified by |
A user who was the last to edit the document. |
| Title |
The document title. |
| Filename |
The documents filename. |
| Status |
The current document status (for example, Draft). |
| Site |
The site on which the document can be shown. |